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Conference Visa

Overview

Visas for international conferences, or on certain subjects, as decided by the Government of India from time to time, can be issued only after clearance for the said conference is received from the Government of India.Conference visa is issued for a duration of 3 months with single entry.

Visa Fees

PAYMENT BY DIE POST OR BY CARD AT VISA CENTRE

Nationality Validity No. of Entries Visa Fee Service Charge Consular Fee 1 SMS/Email-messaging Premium – Courier Delivery Total Amount
U.S.A up to 3 Months Single 295 6.80+3.75* 3 2.50 25.00 336.05
Australia up to 3 Months Single 385 6.80+3.75* 3 2.50 25.00 426.05
Sri Lanka up to 3 Months Single 15 6.80+3.75* 3 2.50 25.00 56.05
Russia up to 3 Months Single 71 6.80+3.75* 3 2.50 25.00 116.05
up to 3 Months Double 159 6.80+3.75* 3 2.50 25.00 200.05
up to 3 Months Multiple 212 6.80+3.75* 3 2.50 25.00 253.05
Nigeria Up to 3 Months SGL/DBL/MULT 441 6.80+3.75* 3 2.50 25.00 482.05
Pakistan Up to 3 Months SGL/DBL/MULT 5 6.80+3.75* 3 2.50 25.00 46.05
Japanese Up to 3 Months SGL/DBL/MULT 20 6.80+3.75* 3 2.50 25.00 61.05
Romania up to 3 Months Single 90 6.80+3.75* 3 2.50 25.00 131.05
Afghanistan, Argentina, Bangladesh, DRK, Jamaica, Maldives, Mongolia, Mauritius, South Africa, Uruguay up to 3 Months Single 0 6.80+3.75* 0 2.50 25.00 39.05
All Other Nationals up to 3 Months Single 150 6.80+3.75* 3 2.50 25.00 191.05

*All payments to be made in CHF (Swiss Francs) only

* Please find below transactions fees applicable on various modes of payments, including applicable VAT:

  • Credit Cards: 3% on the total invoice amount
  • Debit Card: CHF 0.30 per transaction
  • Payment by Postal Order: CHF 3.75 per transaction

PAYMENT INSTRUCTION

  • Urgent Visa (Same Day Visa) will not be issued for Conference Visa
  • Mode of Payment

    • Credit Cards (At Visa Centre): Visa & Master Card (Cards locally issued in Switzerland)
    • Debit Card (At Visa Centre)
  • Payment by Postal Order

    Please make your payment in favour of "VF SERVICES (UK) Limited" Account Number 60-433764-4 at Swiss Post office outlets or via E-Banking (IBAN: CH89 0900 0000 6043 3764 4)

Documents Required

  • Visa application form duly filled and signed by the applicant.
  • Two recent colour passport size (about 50 mm x 50mm) photograph, showing full frontal view of face against a white background to be pasted on the application form.
  • Current Valid passport with minimum of 180 days.
  • Requisite fee
    3rd Country nationals are required to submit a copy of valid residence permit B or C.
    A copy of your flight reservation details (Travel itinerary)
  • Referral form along with an Additional Referral fee of 25 CHF has to be paid by all nationals except citizens of Switzerland and Liechtenstein.
  • Letter of invitation from the organization conducting the conference.
  • A copy of the letter from the institution the applicant represents in Switzerland.
  • Clearance for the conference from the Government of India
  • All applicants will be required to download and sign a Declaration Form, which will be made available on the website http://in.vfsglobal.ch/pdf/Declaration.pdf/ and submit it along with the application at the Visa Center

Photo Specifications

It is imperative that the photograph submitted at the time of application must fall within the specifications and sizes given below.

Unacceptable photographs, that do not meet the specifications, may not be accepted for submission.

Sample Photograph:

  • The photograph should be in color and of the size of 2 inch x 2 inch (50 mm x 50 mm).
  • The photo-print should be clear and with a continuous-tone quality.
  • It should have full face, front view, eyes open.
  • Photo should present full head from top of hair to bottom of chin.
  • Center head within frame.
  • The background should be a plain light colored background.
  • There should not be any distracting shadows on the face or on the background.
  • Head coverings are not permitted except for religious reasons, but the facial features from bottom of chin to top of forehead and both edges of the face must be clearly shown.
  • The expression on the face should look natural.
image 1

Do’s and Don’ts for a Proper photograph

The photo for each applicant submitted must measure:

    • The photo should capture full face, front view, with eyes open.
    • The head should be in the centre of the frame.
    • There should be no distracting shadows on the face or background.
    • image 2
    • Make sure photo presents full head from top of hair to bottom of chin; height of head should measure 1 inch to 1-3/8 inches (25 mm to 35 mm). Make sure eye height is between 1- 1/8 inches to 1-3.
    • image 2

Lighting on face and background

  • The light should be even and balanced to avoid shadows on the face.
  • Background behind the face should be properly illuminated to avoid shadows in the background.
  • image 4

Photograph Print Properties

  • The photograph should be in size 2 inch x 2 inch (50 mm x 50 mm) and in color.
  • Print photo on thin photo paper.
  • Ensure the print is clear and has a continuous-tone quality.
  • Do not retouch or otherwise enhance or soften the photo.
  • image 5

Resolution and Printing Quality/Contrast and Colour

  • High-resolution photography and printing are strongly recommended.
  • Both conventional and digital photography are acceptable, and conventional or digital printing methods may be used.
  • Resulting print should exhibit a continuous-tone quality regardless of the print method used (dye sublimation, ink jet, laser, etc.)
  • Digitally printed photos should be produced without visible pixels or dot patterns
  • Fine facial features should be discernible.
  • Brightness and contrast should be adjusted to present the subjectand background accurately.
  • Photos without proper contrast or color may obscure unique facial features.
  • Color should reproduce natural skin tones.
  • Fluorescent or other lighting with
  • Unbalanced color may cause unwanted color cast in the photo. Appropriate filters can eliminate improper color balance.
  • image 6

Head & Eyes- Position and Background

  • Head should face the camera directly and should not tilt or turned (portrait style).
  • Photo must show both edges of the face clearly.
  • The eyes must be open, level and clearly visible and must not be covered by hairs or eyeglass frames.
  • image 7

Eyeglasses

  • Glare on eyeglasses should be avoided with a slight upward or downward tilt of the head.
  • No tinted or dark glasses.
  • image 8

Head coverings are not permitted except for religious reasons, but the facial features from bottom of chin to top of forehead and both edges of the face must be clearly shown.

Exposure and Lighting

  • There should not be any over-exposure or underexposure which results in an unusable photo.
  • There should be a three-point balanced lighting. Facial features should be clearly evident in the photo.
  • Lighting should be adjusted to avoid shadows on the face or background. Diffuse sources of light, such as umbrella lights, are preferable to point sources.
  • image 9

Flexibility in Children’s photographs

  • Babies under one year do not have to have their eyes open.
  • As regards the photograph of the children under ten years of age, requirements can be somewhat relaxed in respect of height of the face and the position of the eyes in the photographs; and in case of babies and infants also, the position of the face, the facial expression, the eyes and the line of sight can have some relaxation. However, a frontal photograph with clarity is required for children.
  • It should show the child alone (no chair backs, toys or other people visible) looking at the camera with a neutral expression and the mouth closed.
  • image 10

Processing Time

Average processing times vary as explained below. Please finalize your travel arrangements only after you obtain an appropriate visa. VFS / Embassy of India, Geneva will not be responsible for any inconvenience/problems faced as a result of finalizing travel plans before obtaining your appropriate visa.

Normal Applications 

Normal Tourist / Business  visas up to a period of 6 / 12 months can be issued within 5 - 7 working days for foreign nationals, but visa requested in exceptional cases for a duration of 1 year or more, will take a minimum of 7 - 10 working days .

Most Tourist / Business visas up to a period of 6 / 12 months for Swiss and Liechtenstein nationals would be processed within 2-3 working days after submission of application except as detailed below 

  • Employment, research, student , Volunteers visa may take up to 3 weeks or more
  • Processing time for the below mentioned nationalities will take a minimum 7- 10 working days. 
    • Nationals of Bangladesh or any applicant (irrespective of current nationality) who previously held Bangladeshi nationality 
    • Sri Lankan nationals or Swiss Nationals of Sri Lankan Origin 

Please note that the above mentioned times are dependent on the Embassy of India, Geneva and will not be same for all visa cases.

Same Day Visa Service

Effective 01st April 2014 the Embassy of India will no longer process same day (Urgent) visa applications.

Please note: The processing times for visas are estimates only. We do not guarantee the visa will be issued same day. Non-Swiss nationals and Swiss nationals who require a reference have a processing time of 7-10 working days. These are based on information and experience of the Embassy of India, Geneva. 

The processing of your application is subject to the procedures and timescales of the Embassy of India, Geneva, over which we have no control

Download Form

pdf Additional Form- Foreign Nationals of Pakistan Origin
pdf Passport Withdrawal Form
pdf Declaration

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